Stock PO Manager

VendorNet Stock PO Manager allows retailers to collaborate with suppliers online regarding bulk orders to a distribution warehouse or retail store. VendorNet Stock PO Manager streamlines the information exchange process of all purchase orders, related shipments, and invoices, resulting in reduced operational expenses and reduced inventory expenses due to improved inventory turns and fill rates. Buying decisions are more informed and customers are better served.

Features

• Online purchase order transmission
• Online purchase order acknowledgements from suppliers
• Online purchase order modifications and approval processing
• Online printing/file extraction of finalized purchase orders
• Online shipping and invoicing
• Online generation of UCC128 barcode labels
• Advanced shipping notifications
• Automated invoice matching
• Invoice/Shipment exception management
• In depth supplier performance analysis and reporting

Benefits

• Eliminates the time and cost of faxing/mailing purchase orders
• Eliminates hard copy printing
• Increases accuracy of purchase order data
• Improves decision-making processes
• Increases inventory turns and reduces out of stocks
• Improves order fill rates and service levels
• Reduces labor requirements
• Eliminates manual invoice approval process
• Facilitates timely payment of vendor invoices
• Enables vendor compliance programs
• Improves supplier management

Here's how it works….

Order Transmission
As orders are captured by VendorNet Stock PO Manager, the system routes the data in real-time to the supplier for processing and fulfillment. The order data is provided to the supplier via a browser-based web page or order file. During the transaction and throughout the lifecycle of the order, VendorNet Stock PO Manager monitors, audits, and verifies that each order is being handled and processed properly by the supplier, dramatically increasing order accuracy and decreasing processing errors.

Acknowledgements
Upon review of the purchase order, the supplier can acknowledge the PO and confirm their ability to fulfill the line items and quantities. Purchase Order modifications can be initiated by the supplier via the VendorNet Stock PO Manager browser page or by file.

Review and Approval of Order Modifications
Purchase orders that have been modified by a supplier are pending retailer approval before they are finalized. This stage of the PO exchange process allows buyers and suppliers to solidify PO product quantity and delivery time frame commitments online - enabling swift business decisions and improved inventory levels.

PO Shipments (ASNs)
When a supplier ships against a purchase order, they have the facility to update VendorNet Stock PO Manager with the PO line item/quantity shipment information via the browser page or ASN (Advanced Shipment Notification) file. ASN information is reported in VendorNet Stock PO Manager and passed to the supplier's Warehouse Management System (WMS) application.

UCC128 Case Labels
As a supplier prepares PO shipments in VendorNet Stock PO Manager, they have the ability to specify the sku and case level detail for the PO shipment, which in turn, generates industry standard UCC128 bar code labels for each carton/shipment. VendorNet Stock PO Manager also provides the facility to upload supplier case numbers and SSCC codes from a third party system.

Invoicing
Suppliers invoice PO shipments online using VendorNet Stock PO Manager's invoice module or by uploading/transmitting an invoice file to VendorNet Stock PO Manager.

Receipts of PO Shipments
As shipments are received in the retailer's warehouse, VendorNet Stock PO Manager compares the inventory receiving transactions to the PO Shipment details in VendorNet. PO shipment discrepancies are monitored and captured for review and resolution.

Automated Invoice Matching
As PO Shipments are closed in VendorNet Stock PO Manager, the PO shipment is matched against invoices in VendorNet. Automatic invoice matching eliminates significant manual work and expedites processing for both the matched and unmatched invoices.

PO Updates
Retailers can exchange purchase order comments with suppliers to address exception issues and facilitate swift resolution. PO modifications such as cancellation, revised estimated ship dates, etc. can be tracked and monitored by both parties.

In summary, VendorNet Stock PO Manager automates purchase order transmission, supplier acknowledgements, PO shipment notifications (ASNs), PO changes, supplier invoicing, and electronic invoice matching. Additionally, comprehensive reporting is available to both retailers and suppliers throughout the process to ensure timely and accurate information for improved business decisions, inventory levels, and order fill rates.